Attendance Management System

Why is attendance management important?

Attendance management plays a vital role in understanding the work productivity for all the employees. By monitoring attendance, companies can determine which employees arrive early, on time or consistently late. Reporting also helps to identify who has the most absences without providing a valid reason.

What is the purpose of the attendance management system?

Time and attendance management system plays a vital role in any organisation which helps in streamlining the process throughout the org on one single platform. It significantly reduces the costs and saves time in terms of tracking employee attendance manually. Attendance Management systems helps to maintain a quick and accurate record of the employee attendance and provides timely summaries and records when needed.Systems such as biometric devices have proven to be monumental in terms of streamlining the whole process.

What are the features of attendance management system?

An ideal attendance management system will have the following features -

1. Configurable And Flexible Policies:

It’s best to have flexible attendance and leave policies which can handle any amount of specific assignments your organisation might have.

2. Work Check-Ins:

With the current situation, it's an added advantage to have the ability to track productivity during WFH with the help of features that allow punching in from home along with an option to give a detailed list of activities planned for the day. This type of an attendance punch-in can be IP restricted and Geo-Tagged.

3. Time Sheets For Project Management:

The flexibility to align multiple time sheets to different projects in accordance to the timeline of the project. This provides transparency in terms of which objectives are fulfilled and which are work in progress.

4. Mobile-based Attendance

Mobile first approach has been the need of the hour. Attendance check-in/clock-in can be done on an employee’s personal device instantly with proper validations in place such as domain check for login, Geo - Tagging and IP Restrictions for Attendance punches in order to restrict any falsified records.

5. Absconding Management:

Define SLA’s to trigger multiple workflows in accordance to an employee's absence. Restrict an absconding employee from logging in to the system for any process flow. Trigger automated mails with self defined time frame.

What are the benefits of attendance management system?

Attendance management systems prove to be an added advantage to an orgs productivity. Here is a list of advantages of having such a system in place -

1. Reliable Accuracy

Traditionally, a manual system was used to record the working hours of employees. Using such manual systems led to a lot of issues and errors. Automated attendance systems collect and log in data in real-time and so there are fewer to no chances of your employees meddling with the system. The modern systems even allow your workers to punch in early and late and automatically notifies the same.

2. Reduction in Cost

a paper-based system can lead to inaccurate time reporting by your employees. But you can eliminate this by introducing a high-quality attendance monitoring system. The software significantly reduces tardiness and absenteeism, helping you save a lot of money that you would have otherwise lost through payroll errors and fraud.

3. Productivity

When it comes to the manual process, it is prone to errors which can translate to payroll errors. With an automated attendance management system, you can drastically save time and effort in keeping track of your employees.

What are the key challenges of attendance management system?

Attendance Management system no matter how flexible and cost friendly it be, has a number of challenges which can come across -

Integration challenges

There are times when the attendance process would have some limitations in terms of integrating 100% with the system. Reason being, not all systems are entirely driven by AI or have a flexible database to seamlessly integrate with the already in place process.

User Acceptance

An internal challenge which may arise due to the absence of proper training or simply not getting it right in the first place. This creates a sense of dissonance when it comes to user acceptance.

Systemic Errors

It becomes quite evident that systemic errors can be one of the main pain points which becomes hard to resolve until you're an expert. There are times when organisations would need continuous support from the providers for the same issue

What is a cloud-based attendance management system?

A cloud-based attendance management system refers to a system that can keep track of the attendance and working hours of the employees of an organisation real-time. It also helps in documenting the breaks taken and the leaves taken by the employees throughout the cycle, seamlessly.

How does an attendance management system bring discipline in the organisation?

Attendance management administration framework holds incredible significance when we discuss efficiency at the workplace and productivity of an association. Worker participation can enable an organisation to develop and succeed in its particular business space. It additionally guarantees proficient and smooth operations. With a system in place, employees are tracked in terms of their daily punch-ins and punch-outs, how many hours of work are they doing and also keep a track of their daily activities. I a way, it streamlines the attendance management process and keeps a track of productivity.