Leave Management System

Why is the leave management system important?

Leave management system is a one stop place for all your employees' attendance needs. The system helps:

• Eliminates Paperwork.
• Automates the whole attendance system removing the need for manual intervention.
• Offers real time data of the employee attendance and leave.
• Employees can request for leaves from anywhere at any time.
• With the reporting feature HR can draw insights and patterns for updating their policy.

What are the features of leave management system?

Leave and Attendance Dashboard

A good leave management system has a simple dashboard where they can check the number of leaves, apply for leaves and access list of holidays, leave balances and many more

Customisable Fields

Leave management system can be customized as per the organisation needs and policy.

Flexible Workflow

Organisation can set up workflow as per different departments in the organisation, this way organisation can make it mandatory for employees to take approval for leave and maintain the hierarchy.

Mobile Application

Many leave management systems have their own mobile app that grants the user the ability to apply, approve or reject all kinds of leave through their phone.

Payroll

Leave management systems are integrated with your payroll system to ensure all leave data is properly calculated and input of your payroll is accurate.

What are the benefits of leave management system?

Some of the key benefits are as follows:

• Leave management system streamlined the process of leave management for employees of the organisation.
• Empowers the employee to apply for leaves by logging into the mobile app or desktop software.
• Reduced the need of paperwork by automating employee leaves.
• Eliminates the errors caused due to a manual process.
• Makes the process of leave request and approval faster and more transparent through flexible workflow.

What are the limitation of leave management system?

Some of the limitations are:

Security Issues

Leave management system should be designed to prevent unauthorized access to sensitive data. And many departments have access to this information that is why it is more difficult to maintain and monitor the system.

Expensive

This system are expensive especially for small businesses, this system require acquisition cost and maintenance cost and need a special team of employees to manages the integration and maintenance of the system

Scalability

Businesses tend to expand over time and in the beginning they buy a simple system which hinders their growth as they scale up, as a result the leave management system should be able to evolve as per your organisation needs.

Time Consuming

It is easy to implement for a small number of employees but for a larger number it takes a lot of time and effort to put everything on the system.

What are the benefits of training and development?

The main uses of such an Leave Management System are:

• Effectively address the leave management requirements of your organisation, be it small or big
• Manage your employees’ leaves with efficiency, transparency and accuracy
• Define work-week and holiday calendars
• Improve employee morale, influence employee behavior
• Define leave types (Vacation, Sick leave, Unpaid leave, or another custom absence type)
• Define employee reporting structures / approval hierarchy
• Set up leave accrual and carry forward rules
• View summary reports for all employees
• Allow the HR manager to efficiently manage leave approvals and allowances per employee
• Minimize unauthorized leave
• Provide reports for improved analysis and decision making regarding staffing and workload
• Enables quick integration with employee calendar of choice: Google/Outlook/Apple
• Facilitates intuitive self-service functionality to all staff
• Ensure accuracy and reduce compliance risk
• Provides key data updated in real time for Payroll and makes sure that HR avoids overpaying for earned leave time
• Simplify the approval process

How does the leave management system help the employees?

Enhance productivity of your employees with a leave management module in your time attendance solution. With a personalized attendance/ absence management system, you can define different leave policies for separate employees groups. Employees can apply for leaves on-the-go and supervisors can approve, review or reject leave requests in real-time.

Automated leave management systems help reduce the work of the HR department by making the entire leave management process automated and paperless.

How can leave management software track an employee?

There are various ways the leave management system tracks your employees like many used bio-metric systems integrated with your leave management so that whenever an employee punches in and out they get marked in the system and for late entry they get automatic leaves for the day. Also mobile app by clock in through the app and applying for the leave at the same time. This app tracks who is on leave and who is working and the break times. Some systems have rules in them if the manager did not approve or reject the leave, then within a specified time, it gets auto confirmed.

Does the Leave management system keep track of annual leave entitlements?

Yes. Using the leave management system you can track every employee in your organisation, how much days’ leave they have taken in the current calendar year and how many days they are still entitled to take, for any type of leave.

Managers can also view accurate, up-to-date summaries that show at-a-glance how many days’ holiday each member of their department or team has taken, how many days they have remaining and how many sick days they have taken in the calendar year.